Digital Brain · AI helpers for your business

Your admin, handled. You stay in charge.

Digital Brain sets up AI helpers (we call them agents) that answer enquiries, chase invoices, remind customers and keep the books tidy, inside the tools you already use, like Gmail, Xero and your booking system. Nothing goes to a customer until you say yes.

It suits trades, clinics, cafes, salons, shops and accountants: anywhere the owner answers the phone, writes the quotes and does the books at night.

Request my free check Work with Digital Brain

01 · Jobs we take off your plate

The admin an agent can take off you.

In a Xero survey, 62% of Kiwi business owners say admin affects their wellbeing. These are the jobs we hand to an agent first.

Most asked for

Get paid without the awkward chasing

Before

You open Xero, scan the overdue list and write the same awkward “just following up” email again, or put it off.

With an agent

We set it up for you on the Xero or MYOB you already use. Your agent drafts a polite reminder for every overdue invoice, in your tone, and sends you a weekly summary of who owes what.

A person approves every message at first.

NZ small businesses on Xero were paid 4.7 days late on average in the June 2026 quarter.

start with a setup session →

New enquiries

Before

Calls and emails pile up while you’re working, and some customers go elsewhere.

With an agent

Every enquiry gets a quick reply, and a list of who needs you is waiting each morning.

Quotes

Before

Quotes get written after dinner and never followed up.

With an agent

Your notes become a draft quote, and follow-ups are ready on day 3 and day 7.

Bookings and no-shows

Before

Phone tag to confirm, reschedule and fill gaps.

With an agent

Reminders go out, reschedules get offered open times, and cancelled slots go to your waitlist.

The same questions, again

Before

Opening hours, prices and parking, typed out ten times a week.

With an agent

Common questions get a reply in your voice. The tricky ones come to you.

Receipts and GST

Before

A shoebox of receipts and a lost weekend before GST is due.

With an agent

Bills are sorted as they arrive, and a tidy pack is ready for your accountant.

Google reviews

Before

Reviews sit unanswered for weeks.

With an agent

A warm, personal reply is drafted for every review, and bad ones are flagged straight away.

Your weekly numbers

Before

Sunday night spent logging into the till, Xero and the bank.

With an agent

A short Monday summary: sales, cash, overdue invoices, and one thing worth a look.

02 · How it works

Start free. Go as far as it’s useful.

  1. AI-01

    Read how we do it

    Notes on how we use AI in our own businesses, with the evidence from things we shipped.

    You get

    Practical how-tos you can use yourself. No login.

    read the notes →
    Free
  2. AI-02

    Free website check

    We check your site on a phone and a desktop, your ads and your Google rankings. The report now also names 1⁠–⁠3 places where AI could take work off your hands.

    You get

    A written report within one working day, with one fix you can make today.

    request my free check →
    Free
  3. AI-03

    1:1 AI setup session

    60 minutes on a screen share. We connect your email, calendar and documents to a helper, gather your business facts in one place, and set it up on one job, such as replying to enquiries or drafting invoice reminders for you to approve.

    You get

    A working helper on your own accounts that drafts for you to approve, a one-page summary of your business facts and a list of the next jobs worth handing over.

    about the session →
    NZ$195 + GST
  4. AI-04

    Apply, then audit, scope, build and measure

    For a bigger job. You apply, and we start with an AI Opportunity Audit of your enquiries, invoicing, bookings, marketing, numbers and day-to-day admin.

    1. AuditYour opportunities ranked by what they are worth to you, one recommended build with a clear definition of done, and what not to automate.
    2. ScopeA fixed scope with the rules written down: what the helpers may touch, and when a person steps in.
    3. BuildBuilt on your own accounts. Drafts first, so nothing reaches a customer until you have seen it work.
    4. MeasureA 30-day before and after from your own numbers. The condition is written into the quote. If we don’t meet it, you get the fee back or we redo the work at no charge.
    You get

    The system built and working on your accounts, a handover doc and training for your team.

    apply →
    Quoted after your application
  5. AI-05

    AI partner retainer

    We watch what we built and fix it when something changes. Each month we add one improvement and send a one-page report.

    You get

    A system you own that keeps working and gets better each month.

    Quoted

The setup session has a fixed price. Audits, builds and the retainer are quoted for your business once we’ve read your application.

03 · 1:1 AI setup session

One hour, and your first helper is working.

  • 60 minutes on a screen share.
  • Your email, calendar and documents connected to a helper.
  • Your services, prices and common questions gathered in one place.
  • Your first helper set up on one job, such as replying to enquiries or drafting invoice reminders for you to approve.
  • If chasing invoices is the job, we set it up on your Xero or MYOB, with a weekly summary of who owes you.
  • Afterwards by email: a one-page summary of your business facts and a list of the next jobs worth handing over.

NZ$195 + GST

Everything is set up on your own accounts. The helper drafts, and you approve and send.

Email us to book

Email us and we'll find a time.

04 · How we run our own businesses

What our agents do every day in our own businesses.

We run our own businesses on these same helpers, so we know what they’re good at and where a person still needs to step in.

In our businessIn yours
Support deskYour front desk

Answers customer emails and drafts replies for a person to approve.

Morning briefYour morning summary

One list each morning of what needs attention today.

Buying and reorderingYour stock reordering

Keeps supplies topped up and drafts the reorders.

NumbersYour weekly sales report

A short sales report every week.

Social and emailYour posts and newsletters

Drafts the social posts and email newsletters.

05 · Questions

Before you book

Will it talk to my customers without me?

Not unless you want it to. Out of the box, everything that goes to a customer waits for your OK: every reply, reminder, quote and review response. Once you trust it, you can choose to let simple things like opening hours go on their own. Money, complaints and anything personal always come to you.

Do I need to be techy?

No. If you can use email and Xero, you’re sorted. We set it all up and connect it to the tools you already have, and you mostly just approve drafts from your phone or inbox.

Will it sound like a robot?

We teach it your services, prices, policies and the way you talk. Then you read its drafts until you’re happy they sound like you, and you can change any of them.

How do we get started?

Book a setup session (NZ$195 + GST). We’ll go through where your week actually goes, pick the job you most want off your plate, and get your first helper working on it.

06 · Work with Digital Brain

Tell us where the time goes.

This is the application for an AI Opportunity Audit and a build. The budget question helps us suggest the right size of job. It isn’t a price: every audit and build is quoted after we’ve read your application.

Not sure yet? The free website check is the easier first step.

We read every application and reply by email within one working day.

What you send is kept to answer your application and nothing else. No list, no follow-up calls.

Not sure where AI fits in your business? The free check names 1–3 places.

Request my free check Work with Digital Brain